School lettings booking system
Turn out-of-hours space into income without the admin: clubs book online, paperwork is checked, and the site team knows who's coming in.
In short
Renewminder builds lettings systems for schools and academy trusts. Clubs and hirers book the sports hall, field or classrooms outside school hours, upload their insurance and safeguarding documents, and are invoiced automatically. Premises staff get a schedule of who's on site. It costs from £840 as a one-off, fixed price.
What it does
- Only out-of-hours slots are offered, with term-time and holiday rules
- School events block lettings automatically
- Hirers upload insurance and safeguarding documents, with expiry reminders
- The caretaker and site team get a weekly schedule of who's on site
- Termly invoicing for regular clubs, card payment for one-off hires
- Lettings income reports by space and by term
A typical week
| Day | Time | What | How it's handled |
|---|---|---|---|
| Mon | 18:00 – 20:00 | Sports hall: junior football | Termly invoice, insurance on file until June |
| Tue | 18:30 – 20:00 | Classroom 4: adult language class | Weekly, site team notified |
| Thu | 17:30 – 19:00 | Field: rugby training | Blocked this week for the school sports day |
| Sat | 09:00 – 13:00 | Sports hall: martial arts club | Weekend rate, caretaker schedule updated |
| Sun | 10:00 – 16:00 | Hall: church service | Regular let, invoiced each term |
An example week. Your system uses your own spaces, prices and rules.
Price
From £840, fixed before any work starts. That's a one-off build price: no licence fee and no charge per booking. An optional Care plan (£19 a month) covers hosting, updates and fixes. Card payments carry the payment provider's usual fee, and support is available from £19 a month if you want it. Our first 5 clients get 20% off.
Other booking systems
Common questions
Can it check hirers' insurance and safeguarding documents?
Yes. Hirers upload their documents before approval, and you get a reminder before they expire.
Does the caretaker know who's coming in?
Yes. The site team gets a schedule of every letting, with any changes flagged.
Can one system cover several schools in a trust?
Yes. Each school has its own spaces and rules, with trust-wide reporting on top.
How much does it cost?
From £840 as a one-off, fixed price, with no charge per booking.
Free, in 10 seconds
See it working for your organisation
Type your organisation's name and what you run. Your own sample app opens straight away, with your name on it and the automations running live: bookings, payments, reminders and messages.
- Click around it like the real thing
- Watch it take bookings and send reminders by itself
- The fixed price is on the page
Tell us about your project
Free 30-minute call, then a fixed-price proposal.