Booking systems for town and parish councils
Let residents book and pay for your hall, rooms and allotments online, while the clerk approves requests from one screen instead of a diary, a spreadsheet and a pile of emails.
Main Hall
5 – 9 OctoberBirthday party
- Date
- Wed 7 Oct
- Time
- 18:00 – 21:00
- Guests
- 40
- Fee
- £84, paid
In short
Renewminder builds online booking systems for town and parish councils in the UK. Residents see what's free, book and pay online, and the clerk approves or declines each request in one place. The system meets public-sector accessibility rules (WCAG 2.2 AA), keeps data on UK servers, and is built for a fixed price agreed up front, starting from £840.
What it does
Everything a clerk handles by hand today.
- A public calendar showing when each space is free
- Online booking requests with the details you need: purpose, guests, times
- Online payment by card, or invoice for regular hirers
- Clerk approval and decline, with automatic confirmation emails
- Different prices for residents, charities and commercial hirers
- Recurring bookings for weekly clubs and groups
- Allotment plot lists, renewals and waiting lists
- Reports on income and usage for council meetings
Why councils choose custom over off-the-shelf
Off-the-shelf booking tools are built for gyms and salons. They often charge per booking or per month for ever, and don't fit council rules like resident pricing, deposits, or clerk approval.
A system built for your council matches how you already work, with no ongoing per-booking fees to us. You own it, and it can sit on your existing council website.
Built to public-sector rules
- Accessibility
- WCAG 2.2 AAWCAG 2.2 AA is the standard set by the UK accessibility regulations for public sector websites, and the one councils usually ask suppliers to meet.
- Data
- UK GDPR, UK hostingResidents' details stay on UK servers. We sign a data processing agreement with the council.
- Buying
- Simple to procureA fixed-price quote you can take to committee, in line with your financial regulations.
Common questions
How much does a booking system for a parish council cost?
Booking systems start from £840. The final price depends on how many spaces you manage and whether you need payments, allotments or recurring bookings. We give a fixed-price quote after a free 30-minute call, so you can take an exact figure to committee.
Can it work with our existing council website?
Yes. The booking system can be linked from your current website or embedded in it, so you don't need to replace your site.
Does it meet accessibility rules for councils?
Yes. We build to WCAG 2.2 AA, the standard used by the UK accessibility regulations for public sector websites and apps.
Where is residents' data stored?
On UK-hosted servers by default. We sign a data processing agreement with the council before handling any personal data.
How long does it take?
You'll see a working demo with your own spaces about two weeks after we start. Most booking systems launch within a few weeks.
Free, in 10 seconds
See it working for your organisation
Type your organisation's name and what you run. Your own sample app opens straight away, with your name on it and the automations running live: bookings, payments, reminders and messages.
- Click around it like the real thing
- Watch it take bookings and send reminders by itself
- The fixed price is on the page
Want a demo with your own hall?
Send us your spaces and prices, and we'll show you how it would work for your council.