Allotment management system
Keep every plot, tenant and waiting-list position in one place, and collect rents online instead of chasing cheques each year.
In short
Renewminder builds allotment management systems for allotment societies and parish and town councils. You keep a list of every plot and tenant, run a fair waiting list, send renewal notices and collect rent online. It costs from £840 as a one-off, fixed price.
What it does
- A list of every plot, with size, tenant and rent
- A public waiting list form, with each person's position kept fairly
- Offer a free plot to the next person on the list with one click
- Annual renewal emails and online rent payment
- Tenancy agreements accepted online and stored
- Notes from plot inspections, with follow-up reminders
The allotment year
| Month | What | How it's handled |
|---|---|---|
| Jan | Renewal notices sent | Automatic email with a payment link |
| Feb | Rents collected | Paid online, unpaid plots flagged |
| Mar | Plot 14 becomes free | Offered to the next person on the waiting list |
| Jun | Summer inspections | Notes and photos recorded against each plot |
| Oct | AGM report | Tenants, income and waiting list exported |
An example year. Your system follows your own rules and dates.
Price
From £840, fixed before any work starts. That's a one-off build price: no licence fee and no charge per booking. An optional Care plan (£19 a month) covers hosting, updates and fixes. Card payments carry the payment provider's usual fee, and support is available from £19 a month if you want it. Our first 5 clients get 20% off.
Other booking systems
Common questions
Can people join the waiting list online?
Yes. They apply through a form on your website, and their position is kept automatically.
Can tenants pay rent online?
Yes. Renewal emails include a payment link, and you can see who has paid at a glance.
Is it suitable for a parish council?
Yes. It works for councils and independent allotment societies, and data stays on UK servers.
How much does it cost?
From £840 as a one-off, fixed price. Our first 5 clients get 20% off.
Free, in 10 seconds
See it working for your organisation
Type your organisation's name and what you run. Your own sample app opens straight away, with your name on it and the automations running live: bookings, payments, reminders and messages.
- Click around it like the real thing
- Watch it take bookings and send reminders by itself
- The fixed price is on the page
Tell us about your project
Free 30-minute call, then a fixed-price proposal.